5 Tips to Choose the Best Corporate Travel Agent

Corporate Travel Agent

A corporate travel agent provides customized travel packages to business travelers letting them enjoy a great travel experience. Be it a solo tour of a business person or a group tour, experienced travel advisors help book flight and hotel tickets, provide expert travel support, and manage business travel seamlessly, at a budget-friendly rate.

However, with n number of travel agents out there, finding a professional, experienced business travel agent in USA can be a difficult task. What are the key factors to consider when looking for a reliable corporate travel agency? Read this blog to find out those factors that will ease your task and help you choose your best corporate travel agency partner.

#1. Assess Your Business Travel Needs

First thing first. You need to assess your travel requirements, company’s travel policy, business meeting or convention venues, and specific travel preferences. Whether you are looking forward to a special tour package for yourself or a business group and what is the schedule of the same? A comprehensive assessment of your travel needs will give you a fair idea of your requirements.

#2. Choose a travel agency that provides easy and affordable booking

You must choose a travel agency that offers the best Business Class Flights booking experience and custom business tour package at an economical rate. Before finalizing the corporate travel agency, you must check out its credentials, fee structure, customers’ reviews, and ratings. Ensure that there is no hidden cost for support calls or routine bookings.

#3. Excellent Customer Care Service and Support

An experienced Corporate Travel Agent knows well the specific needs and pain points of business travelers. He can help you choose an alternate option in case of your flight cancellation such that you don’t miss the event or meeting. He will provide you with impeccable customer service to resolve your travel-related queries in real-time and get the best in-flight and tour experience.

#4. Check out the built-in travel policies and approvals

Business executives and managers have to follow the company’s travel policy and ensure compliance. You need to determine whether your business traveler company has a preferred hotel and airline partner that offers corporate rates and provides maximum convenience to help you get the desired experience. Besides this, you must check their usage policy, terms and conditions, travel policies, and approval workflows or payment policy to ensure that it is the most suitable choice.

#5. Reporting Travel Spend to Finance Team

Getting real-time reports of all expenses during the travel and sending the reports to the finance team is essential to get the costs reimbursed easily. However, when you book with consumer sites and many businesses separately, it becomes difficult to obtain data unless you spend some money. Hence, you must choose a company or platform that offers real-time reports for your finance team to help with reimbursement processes. Consider these tips before hiring a corporate travel agency and you are most likely to get maximum benefits from the same.